When should the setup and configuration of A/V equipment take place for discussion-based exercises?

Setting up and configuring A/V equipment a day prior to the exercise allows for comprehensive testing and troubleshooting. This timing ensures that any issues can be addressed well ahead of the exercise start time, minimizing the risk of technical difficulties during the actual event. By verifying that the equipment is functioning properly in advance, facilitators can focus on the exercise content and engage participants without interruptions related to technology.

Having the setup take place a day in advance provides ample time to adjust for any unforeseen complications that may arise, such as compatibility issues or equipment failures. It also allows for more thorough checks, ensuring that all features of the equipment can be used effectively during the exercise.

Other options suggest setups that are either too close to the start time or lack sufficient lead time for testing and troubleshooting. For instance, setting up on the morning of the exercise may lead to issues arising during the exercise itself when time is limited for remedies. Similarly, preparing a week in advance could involve changes to the exercise plan or participant dynamics that necessitate reconfiguration, while immediate setup right before the exercise may leave no time for problem resolution.