What is the advised action for event planners if local gathering occurs prior to a large festival?

The advised action of reaching an agreement on cancellation authority during planning is essential because it establishes clear protocols and responsibilities in case an event needs to be modified or canceled due to unforeseen circumstances. This proactive approach ensures that all stakeholders, including event planners, local authorities, and event sponsors, are on the same page regarding who has the authority to make decisions about event cancellations. By having this agreement in advance, the event planners can respond swiftly and effectively to any local gatherings or incidents that might impact the festival, ultimately enhancing public safety and organizational readiness.

While encouraging participation in local businesses, consulting the Mayor, or gathering feedback from attendees may all play a useful role in event planning, they do not directly address the critical need for clear decision-making structures regarding cancellations, which can be crucial in emergency situations.